Office Tier List is committed to protecting your privacy. This policy explains what personal data we collect, why we collect it, and how we use it. We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Office Tier List is operated by Spaces to Places Ltd. We are the data controller for personal data collected through this website.
Last updated: January 2026
1. What Data We Collect
We collect different types of data depending on how you use our website:
Account Information
When you create an account: name, email address, and password. This is necessary to provide account features like saving offices to your Tier List.
Review Information
When you submit a review: name, work email address, company name, and your review content. Work email is required to verify you have used the office space. You can choose to display your review anonymously.
Enquiry Information
When you contact a provider or us: name, email, phone (optional), and message content.
Usage Data
Automatically collected: pages visited, time spent, browser type, device type, and approximate location (city level). We use cookies for this; see our Cookie section below.
2. How We Use Your Data
We use your data to: provide and improve our services; verify reviews and maintain trust; respond to enquiries; send service-related communications; analyse website usage to improve user experience. We do not sell your personal data to third parties. We do not use your data for marketing without your explicit consent.
3. Legal Basis for Processing
We process your data based on: Contract (to provide services you request); Legitimate interests (to improve our services and prevent fraud); Consent (for marketing communications, which you can withdraw anytime); Legal obligation (to comply with applicable laws).
4. Who We Share Data With
Office providers: When you submit an enquiry, your contact details are shared with the relevant provider so they can respond. Review verification: We may contact providers to verify reviewer tenancy; we share only the minimum information necessary. Service providers: We use trusted third parties for hosting, email, and analytics. These providers process data on our behalf under strict agreements. We never sell your data or share it for third-party marketing.
5. How Long We Keep Data
Account data: Kept while your account is active, deleted within 30 days of account closure. Reviews: Published reviews remain on the site; you can request removal. Enquiries: Kept for 2 years for service improvement and dispute resolution. Usage data: Anonymised after 26 months.
6. Your Rights
Under UK GDPR, you have the right to: Access your data (request a copy); Rectification (correct inaccurate data); Erasure (request deletion, subject to legal requirements); Restrict processing; Data portability (receive your data in a portable format); Object to processing; Withdraw consent at any time. To exercise these rights, contact us at team@officetierlist.co.uk.
7. Cookies
We use cookies to: remember your preferences; keep you logged in; analyse website usage; improve performance. Essential cookies are necessary for the website to function. Analytics cookies help us understand how visitors use the site. You can manage cookie preferences through your browser settings.
8. Data Security
We implement appropriate technical and organisational measures to protect your data, including encryption, secure hosting, and access controls. However, no internet transmission is completely secure. We encourage you to use strong passwords and keep your account credentials confidential.
9. Changes to This Policy
We may update this policy from time to time. We will notify registered users of significant changes by email. The date of the most recent update is shown at the top of this page.
10. Contact Us
For privacy-related questions or to exercise your rights, contact us at team@officetierlist.co.uk. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at ico.org.uk if you believe your data rights have been violated.